MAKING DOCUMENTS EASY TO USE ADDING FOOTNOTES” A though some of your documents, such as letters and memos, will be relatively short, many documents, such as reports and procedural manuals, may be very long. Word 2000 comes with several features to help you work in lengthy documents.

For example: adding footnotes, endnotes, tables of contents, indexes, hyperlinks, and cross-references makes your documents easy to follow and helps your readers tind what they are looking for.

Using master documents helps you organize your work. When you plan ahead, Word 2000 takes the headache out of these additional touches, providing one more way for your work to stand out. Adding Footnotes and Endnotes When you want to provide readers with more information about your topic or a reference to the source of your information.


Word 2000 gives you options for inserting both footnotes, which appear at the bottom of the page, and endnotes, which appear at the end of the document. Word automatically numbers the notes for you and calculates how much space footnotes will need at the bottom of the page. Where was this feature when we were typing term papers?


You can insert both footnotes and endnotes in the same document. For example, you may want to insert footnotes to add comments to the text of a page and endnotes to add source information, such as a bibliography, at the end of a report.

Each time you insert a footnote or endnote, Word automatically inserts a note reference mark (a character in the text of the document that tells the reader to look for additional information) in your document at the location where you inserted the note.

The reference mark can be automatically numbered using Arabic numerals (1, 2, 3, …) or using the consecutive numbers or symbols you specify in a different format. You can also choose to insert a custom mark or symbol to use as the note reference mark in your document. Automatic numbering is, of course, the easiest because Word knows what the next reference mark number should be.

If you choose a custom mark, you must select the symbol each time you insert a new note, even if you are bol for every note. using the same sym- Use either Normal view or Print Layout view when you are that includes footnotes or endnotes. When you insert a note in a document, Word inserts the note reference mark you specified and then: working in a document In Normal view, the Notes pane opens.


Of your note beside the note reference mark. You can then press F6 to move the insertion point into the document pane in the position where you inserted the note. In this way, both the notes pane and the document pane appear on your screen at the same time. You can work in either pane by repositioning the insertion point either with the mouse or by pressing the F6 key.

You can also choose Close to hide the notes pane and return to your document. Insert another note or choose View Footnotes to redisplay the notes pane In Print Layout view, the insertion point moves to the actual location where the note will appear in your document. Type the text of the note, and then press Shift+F5 to return to the location where you inserted the note reference mark in your document.


Use Shift+F5 to return the insertion point to the last three locations in the document where you edited text.

You can decide which view is easier to use when working with notes. In either view, when you want to review your note, all you have to do is point to the reference mark. The mouse pointer will change to an I-beam with a note attached to it, and a second later, the note will appear. Just move the mouse pointer away, and the note disappears. To insert a footnote or an endnote,


1. Position the insertion point where you’d like the note reference mark to appear, and then choose Insert Footnote to display the Footnote And Endnote dialog box shown in.

2. Select Footnote or Endnote in the Insert area to specify what type of note you want to insert.

3. To specify the type of numbering to use as the note reference mark in your document, choose one of the following options.

Choose AutoNumber to have Word insert consecutive numbers or symbols in the numbering format selected Choose Custom Mark, and then click the Symbol button to display the Symbol dialog box.

Choose one of the characters or symbols to use as the reference mark for this note only, and then choose OK in the Symbol díalog box

4. Choose OK in the Footnote And Endnote dialog box

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